Payroll Configuration
Payroll Setup
To set up your payroll, begin by navigating to your profile and selecting the Configuration option. Once there, toggle to the Payroll section.
In the Payroll Setup tab, select your preferred Payroll Cycle. You have the following options: Monthly, Semi-Monthly, Bi-Weekly, or Weekly. Next, enter the Start Date, and the End Date will be automatically filled based on the duration of the selected cycle. Choose your Check Date and be sure to save your configuration.
Reimbursement
To add approvers for reimbursement requests, simply click on the add button to select the approvers and click on Save. If you wish to deduct reimbursements from an employee’s balance, activate the corresponding toggle button.
You can maintain a list of different types of reimbursements by clicking on the ‘Add Reimbursement Type’ button.
Deductions
In this section, you can view, add, edit, deactivate and delete various types of deductions as needed.
And that's it! Your payroll configuration is now set up.
Understanding The Payroll Dashboard
Japfu offers an interactive dashboard that gives you a comprehensive view of all the key metrics you need to track.
Payroll history
Select a date range to view information about the amounts paid, reimbursed and recovered, your total margins, dues and final balance.
Employee Breakdown
Know the total number of employees, the number of employees newly added and the employees who have left in the selected period.
Project Breakdown
Know your total active placements, the placements added and completed Along with the visa type of employees placed in the projects.
Placement Breakdown Based on Payrate
This is a detailed breakdown of the total active placement and payrate opted for in these placements.
Expense Management
View the total reimbursements and deductions along with the detailed breakdown of the totals.
Payroll Comparison
Track your margins and paid amounts month by month by selecting the periods you would like to compare
Payroll Analysis
Analyze every aspect of payroll—from reimbursements and deductions to earnings, margins, and balances—over any time period you choose.
Generate Payroll
To Generate the payroll, click on the option. Here you can review each employee by clicking on the View Details button. This shows you a detailed overview of the employee in the current pay period.
The Pay cycle section shows you the active placements of the employee with the earnings and a breakdown of the hours, bill rate, pay rate and the overtime earnings. You can also choose the pay type for the employee from the options of Standard Pay, Base pay as per LCA, earned wages or a Custom Wage.
Next, the timesheet section provides you with the timesheets created for the employee’s active placement.
Go to the reimbursement section to see the all the reimbursements raised for the employee with their details and their status.
You can see a similar breakdown of the deductions.
For a brief breakdown of the employee’s earned amount, click on the figure to view the regular earnings and the overtime earnings.
You can add the salary amount and any reimbursements and deductions required.
Once all the employees are reviewed, the finalized report and generate the payroll summary.
Expense Management
Creating and Approving Reimbursement
To get started, navigate to Expense Management from the left menu pane and click on Add Reimbursement.
Now, fill out the reimbursement form by entering the Employee Details, the Reimbursement Details, and the Transaction Details.
To approve reimbursement, go to the Expense Management page, and click the Pending for Approvals button. Review the reimbursement request by clicking on the employee's name. From here, you can approve or reject the request based on your assessment.